VOLUNTEER ROLES AT NIGHT TO SHINE
VOLUNTEER ROLES
|
BUDDY TEAM - 1 Buddy for Each Honored Guest
Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them. We recommend volunteer buddies be at least 16 years old. COAT CHECK TEAM
Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening. FLOATER TEAM
Constantly "float" around the main event/dance floor space, kitchen, restrooms and outdoors to assist anywhere as extra hand is needed. Ensure guests can move about easily in the main event/dance floor space, seats are available should they need to rest and water stations are constantly stocked. Floaters should also be trained and prepared to serve as a buddy should additional buddies be needed at the last minute. FLOWER TEAM
Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers or place them on their wrist. GIFT TAKEAWAY TEAM
Manage gifts and help each guest collect their favors to take home. GUEST REGISTRATION TEAM
Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have. Help guests connect with their assigned buddy for the evening. HAIR, MAKEUP & SHOESHINE TEAM
Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoeshine. Chat with them while you pamper them and make them feel special. MEDICAL TEAM
Assist professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies. |
PAPARAZZI TEAM
Take photographs and treat honored guests like celebrities and VIPs. PARKING TEAM
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes. RED CARPET TEAM
Assist and announce guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed. RESPITE ROOM TEAM
Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them. SENSORY TEAM
Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time. See pages 21-22 for more details. SET-UP TEAM
Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place. If you only have a short amount of time to give, this is a great space to serve. SOCIAL MEDIA TEAM
Take high quality photos and short videos for your church’s social media pages. Content guidelines will be the same as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags #NightToShine and #TimTebowFoundation. TEAR DOWN TEAM
Take down decorations, tables, chairs, etc. and clean up the event space. If you only have a short amount of time to give, this is a great space to serve. TRANSPORTATION TEAM
Assist guests as they exit vehicles and help them find the registration area. Be available as guests return to their vehicles following the event. |
